Professional Medical Corporations (PMC) Coordinator, Legal Services
Job No:
CPSBC403
Location:
Vancouver, BC
POSITION SUMMARY
The Health Professions Act (HPA) grants the College Board jurisdiction to authorize a corporation to operate as a health profession corporation. Only a health profession corporation holding a valid permit issued by the College Board may provide health profession services to the public as a business.
Reporting to the legal counsel, the professional corporations (PMC) coordinator is responsible for the day-to-day operations and functions relating to the oversight of professional medical corporations which includes reviewing and processing applications to establish a new corporation, renewing applications for an existing corporation permit, making changes to an existing corporation and reviewing applications for moving a corporation to BC.
DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:
Application management of all PMC applications and renewals
- review and approve professional medical corporation applications in accordance with the HPA, College Bylaws and policies (including pre- and post- documentation, extra-provincial continuations, change of name of existing medical corporation, amalgamations, re-purposing of non-medical corporations, shareholder joining, restorations, reactivations, inactivations and re-organization) received at the College by mail, fax and email
- communicate with registrants, legal professionals and other stakeholders regarding College processes and requirements for professional medical corporation applications
- engage in comprehensive process review and change management to streamline the College’s role in all respects of the workflow receive updated shared
- database entry, managing applicable fee entries, payments and adjustments, preparing electronic receipts and processing refunds as necessary
- perform file management, including file opening, updating and maintaining paper and digital records
- review articles of incorporation, trust undertakings, supplementary undertakings and supporting documents, and prepare, finalize and arrange delivery of appropriate Board consents
Administration
- generate statistical reports for the Board
- review and triage incoming correspondence to determine next steps and file priority
- work independently and collaboratively with the legal counsel, and other department staff
- accurately track various matters for follow up and further action, manage a bring-forward system and send letters enclosed with relevant documents to registrants and/or their legal counsel accordingly
- communicate with external parties, including registrants, legal counsel and outside agencies including, BC registries and online services
- coordinate and schedule meetings, conference calls, and review, photocopy and distribute related files and documents prior to meetings
- collaborate with the communications and public affairs department to manage and update the College website to ensure that pertinent information is effectively disseminated
- revise and develop workflow and procedure manual
- perform such other tasks as assigned by legal counsel and the Deputy Registrar – Legal
Supervision
- undertake regular team meetings with staff
- provide supervision, support, training, mentoring and oversight to staff members as appropriate
- assign or delegate tasks as appropriate and monitor performance
- promote teamwork and share appropriate information with staff in a timely manner
Records management
- sort, classify, and file records generated for integration into an electronic or paper-based filing system
- conduct an annual review and cull closed files in preparation for long-term off-site storage according to the College’s retention and destruction policy
DECISION-MAKING
The PMC coordinator makes informed and sound decisions about program procedures, including following College Bylaws and policies. The coordinator is expected to confer with legal counsel when making substantive and higher-risk decisions regarding applications and registrants.
ACCOUNTABILITY
The PMC coordinator works in a fast-paced environment with frequent interruptions and must be able to set work priorities to ensure that deadlines are met. The coordinator must have a keen attention to detail and strong written and oral communications skills as this person communicates with all levels of staff within the organization and third-party stakeholders.
CONSEQUENCE OF ERROR/JUDGMENT
The PMC coordinator must maintain a calm demeanor during busy or stressful times. The coordinator will make informed decisions about the release of information as they will have access to confidential information. The coordinator will deal with sensitive issues and decision-making, and errors can raise the College’s reputational risk.
SKILLS AND QUALIFICATIONS
Required skills and qualifications include:
- bachelor’s degree or paralegal certificate required
- minimum of four years of corporate paralegal experience or as a paralegal working on corporate law matters
- background in health care or familiarity with medical language is preferred
- working knowledge of applications including Microsoft Office, Outlook, Teams, Word, Excel, SharePoint and Adobe Reader
- excellent editing and proofreading skills
- thorough, meticulous and detail-oriented
- ability to work independently with minimal supervision
- ability to manage several files concurrently, strong sense of organization and prioritization
- ability to maintain a calm demeanor during busy or stressful times
- demonstrate sound judgment when dealing with sensitive and confidential information with ability to identify when to escalate matters to supervisor
- team oriented and ability to work collegially
- excellent interpersonal and communication skills, both written and verbal
- able to maintain a focus on the timely performance of duties in a positive, client-focused manner
- ability to exercise tact and discretion when handling sensitive and/or confidential matters
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly-talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.
Click here to download the position description.
How To Apply
All applications for this position must be submitted via this page.
Please read through all of the questions; you may wish to prepare your responses in a Word document before you start filling out the fields below.
To begin the application process, complete the questions below. You will have the opportunity to attach your resume and other documents on the next page.
Note: You must submit your resume online. Ensure you have your resume ready to attach.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
The College welcomes all applicants and is dedicated to promoting a diverse, equitable and inclusive environment.