Corporate Services Assistant, Operations Department
Job No:
CPSBC392
Location:
Vancouver, BC
POSITION SUMMARY
Reporting to the corporate services supervisor, operations, the corporate services assistant is responsible for supporting College operations in a timely, accurate and customer service-oriented manner. Responsibilities will fluctuate dependent upon business needs and requirements to deliver hospitality and corporate services-related activities.
DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:
- corporate services
- receive, log, open, sort, and distribute incoming correspondence, ensuring all documents are handled in accordance with established policies and procedures
- sort, prepare and process outgoing mail and packages, including couriers, registered mail, etc.
- coordinate, prepare and process mass mail-outs in co-operation with the department generating the mail out, and liaise with external service providers regarding mass mail out issues
- operate mailing machine, postage equipment and computerized accessories
- maintain a pool of information on current postage charges and services, answer queries as required, and ensure adherence to new or revised postal regulations
- ensure that all photocopiers are operational and are adequately stocked
- undertake photocopying and scanning as required
- respond to a variety of queries and requests from College staff, ensuring the highest level of customer care and confidentiality are maintained at all times
- ensure that all copy rooms are adequately stocked with stationery supplies, etc.
- hospitality
- ensure all meeting rooms have been set up as appropriate, including catering/refreshment requirements
- undertake cleanup of all meeting rooms and staff room/kitchens as required
- maintain regular supplies for kitchens and coffee stations
- provide other support duties to the College as required
SKILLS AND QUALIFICATIONS
Required skills and qualifications include:
- successful completion of grade 12; office/hospitality experience is desirable
- ability to perform physical tasks, such as standing, bending, reaching, stooping for extended periods of time, and lifting boxes, mailbags and other items up to 40 lbs/18 kg
- working knowledge of Microsoft Office applications including Excel, Word and Outlook
- ability to organize and set work priorities
- ability to work both independently and as a team member
- ability to maintain a calm demeanour during busy or stressful times
- ability to exercise good judgment in recognizing the scope of authority and protecting confidential information
- good written and verbal communication skills
- must be safety conscious at all times, for example, when operating mailing, filing, and delivery equipment, and delivering correspondence throughout the office
Note: This is a full-time role. Candidates must be flexible with their hours.
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly-talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.
Click here to download the position description.
How To Apply
All applications for this position must be submitted via this page.
Please read through all of the questions; you may wish to prepare your responses in a Word document before you start filling out the fields below.
To begin the application process, complete the questions below. You will have the opportunity to attach your resume and other documents on the next page.
Note: You must submit your resume online. Ensure you have your resume ready to attach.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
The College welcomes all applicants and is dedicated to promoting a diverse, equitable and inclusive environment.