Administrative Assistant, Registration (Seven-month contract with the possibility for extension)
Job No:
CPSBC363
Location:
Vancouver, BC
POSITION SUMMARY
Reporting to the compliance and assessments manager, the administrative assistant is primarily responsible for providing administrative support to the entire registration department.
DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:
- provide administrative support to the registration department, such as:
- file and retrieve corporate documents, records, and reports for review/interview/sign-off
- provide general telephone and email assistance by responding to inquiries and forwarding as appropriate
- draft routine correspondence
- generate reports and presentations
- open, sort, and distribute incoming correspondence
- provide general support and assist with following up to registrant/stakeholder questions regarding registration and licensure
- lead and/or assist with special projects related to the registration department
- perform other duties as required
DECISION MAKING
The administrative assistant works collaboratively to support decisions about department procedures, including following College Bylaws and policies. The administrative assistant is also expected to work independently and utilize critical thinking skills to perform their duties.
ACCOUNTABILITY
The administrative assistant works in a fast-paced environment with frequent interruptions and must be able to set work priorities to ensure that deadlines are met. The administrative assistant must have a keen attention to detail and strong written and oral communications skills as this person communicates with all levels of staff within the organization and third-party stakeholders.
CONSEQUENCE OF ERROR/JUDGMENT
The administrative assistant is expected to perform professionally and make proper and sound decisions. With access to a wide range of confidential information that may be governed by the Freedom of Information and Protection of Privacy Act (FOIPPA), the employee must make informed decisions regarding the release of information.
SKILLS AND QUALIFICATIONS
Required skills and qualifications include:
- high school graduation plus a minimum one year of post-secondary education with training in administrative/secretarial practices or an equivalent combination of education and experience
- demonstrated high level of initiative, time management and organizational ability
- experience drafting minutes and correspondence
- excellent communication skills, both written and verbal
- excellent editing and proofreading skills
- attention to detail and a high level of accuracy
- working knowledge of Microsoft Office applications including Word, Access, Outlook, and PowerPoint
- minimum typing speed of 50 words per minute
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment, opportunities for personal and professional growth, and a comprehensive benefits package.
Click here to download the position description.
How To Apply
All applications for this position must be submitted via this page.
Please read through all of the questions; you may wish to prepare your responses in a Word document before you start filling out the fields below.
To begin the application process, complete the questions below. You will have the opportunity to attach your resume and other documents on the next page. Note: You must submit your resume online. Ensure you have your resume ready to attach.
We thank all applicants for their interest; however, only those selected for interview will be contacted.