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Test Job 6 oct 2

Référence du poste: 061901602
Emplacement: Vancouver

  • process and prioritize incoming correspondence as assigned and maintain a system to ensure follow-up action or replies have taken place as needed
  • scan and distribute correspondence daily (received via regular mail, monitoring fax line, monitoring email)
  • receive and redirect inquiries from a variety of sources and bring forward supporting information, as required
  • assist with the scheduling of meetings, both internal and external, and distribute related files and documents, as required
  • draft standard correspondence and other documents utilizing word processing software
  • review outgoing correspondence to ensure completeness and accuracy in grammar, format and style
  • maintain a confidential filing system, including utilizing a bring-forward function, and identify issues requiring follow-up by reviewing letters, correspondence and minutes, as required
  • assist in coordinating the deputy registrar's daily schedule and provide other administrative support, as directed
  • provide administrative support at meetings for the deputy registrar and director, as requested
  • assist with monitoring case files:

           - create and open files

           - ensure files are up to date by scanning and filing documentation in a timely manner

  • attend and participate in departmental meetings:
    • prepare and distributes meeting materials and agendas
    • record and distribute minutes for the monitoring department meetings
    • file the approved minutes with the registrar’s office
  • contribute to the ongoing improvement of IT initiatives
  • perform any other related duties as required to support the monitoring department

 

 

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