Senior Administrative Assistant, Physician Practice Enhancement Program - Temporary
Job No:
CPSBC126
Location:
Vancouver, BC
(Pregnancy/Parental Leave Coverage – Seven-month Contract)
POSITION SUMMARY
Reporting to the coordinator, the senior administrative assistant is responsible for providing senior-level administrative support to the deputy registrar, director, the Physician Practice Enhancement Panel, assessment officer and program coordinators.
DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:
- responsible for providing senior administrative support to the Physician Practice Enhancement Program medical advisors
- responsible for providing senior administrative support to the Physician Practice Enhancement Program office assessments component, and other program areas as directed
- coordinate and recording of the department meetings
- committee work
- prepare and distribute meeting materials and agendas
- provide administrative support at meetings as requested
- record and distribute minutes for the Physician Practice Enhancement Panel and related committees, ensuring all committee decisions have been recorded and reflected accurately
- panel follow-up support
- draft correspondence and other documents that support communication with program participants
- review outgoing correspondence to ensure completeness and accuracy in grammar, format and style
- process and prioritize incoming correspondence as assigned and maintain a system to ensure follow-up action or replies have taken place as needed
- process and prioritize incoming submissions and maintain a system to ensure preparation for review is done as required
- receive and redirect or respond to telephone inquiries from a variety of sources and bring forward supporting information or data as required
- data entry, analysis, and report assistance with program data for key performance indicators
- contribute to the ongoing improvement of the PPEP databases and other program-related IT initiatives
- coordinate procedures manual annual review
- support other department projects and initiatives as required
SKILLS AND QUALIFICATIONS
Required skills and qualifications include:
- post-secondary education with training in administrative/secretarial practices or an equivalent combination of education and experience
- three years of recent related experience working in a professional office setting or an equivalent combination of education, training and experience
- demonstrated ability to communicate effectively both verbally and in writing, including the ability to work with discretion in preparing and handling information of a confidential or sensitive nature
- previous minute taking experience is essential
- demonstrated ability to communicate effectively and professionally with the public, registrants, other organizations, senior executives and professional groups, both verbally and in writing
- demonstrated ability to organize and prioritize work, work under time pressures to meet deadlines and handle interruptions and changing priorities
- demonstrated ability to work independently and make decisions to determine appropriate action to take in handling inquiries
- working knowledge of Microsoft Office applications including Word, Excel, Access, Outlook and PowerPoint
- ability to organize and multi-task, take direction from many, and work effectively in a team-based environment
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC’s top employers since 2011 and one of Canada’s top 100 employers since 2014. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment, opportunities for personal and professional growth, and a comprehensive benefits package.
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How To Apply
All applications for this position must be submitted via this page.
Please read through all of the questions; you may wish to prepare your responses in a Word document before you start filling out the fields below.
To begin the application process, complete the questions below. You will have the opportunity to attach your resume and other documents on the next page. Note: You must submit your resume online. Ensure you have your resume ready to attach.
We thank all applicants for their interest; however, only those selected for interview will be contacted.